Moving or Copying Files and Folders in SharePoint

January 28, 2014

I have to admit that working in a web-based environment is cool, but there are Windows features that I truly miss when in SharePoint. One very common need is to be able to move or copy files and/or folders from one document library to another. At first glance, this doesn’t seem possible in SharePoint. Fortunately, SharePoint provides us with a view – called Explorer View, which allows us to use Windows Explorer type features to work with our files.

I only wish moving or copying SharePoint items from lists were as easy, but alas …

The instructions I’ve provided below are based on a hosted SharePoint environment, but you would use the same process for a non-hosted environment. There are a few different ways to accomplish this, but today I’m showing you how to use the Explorer View within SharePoint.

A few simple steps – that’s all there is to it.

1) Open the document libraries in both the source location and the destination location at the same time. You could use two different tabs in your browser, or open two different instances of your browser, it doesn’t matter which. Just so long as you can see each of the document libraries open.

2)  Change the view to Explorer View. There’s a dropdown near the upper right to change views. If asked for your password, enter it once. If asked again, simply hit the cancel button. You’ll eventually get to the Explorer View after about 3 times of doing this. It’s strange. Something about the hosted environment. I don’t know what.

3) Select all the folders or files, except the Forms folder. Right-click > Copy.

4) Switch to the destination document library. Change it to Explorer View. Right-click > Paste.

5)  Change your view back to All Documents.

If you found this helpful, please pass around the love and share this post with your social network connections. Google Plus it, Facebook Share it, spread it on LinkedIn, Tweet it. There are buttons all around this page to make it quick and easy to do. I appreciate it!

9 Responses to “Moving or Copying Files and Folders in SharePoint”

  1. Now with SharePoint 2013 and office 365 you have a free copy paste app which should allow you to move files in the browser.

  2. petermalling Says:

    Is it correct that this won’t replicate the folder permissions? Any way to do that?

  3. When I do this and there is audit history, the names of who updated the documents changes to that of the user who moved the document(s).

  4. Jon Harnan Says:

    Uh yeah that ‘free’ truapp is only good for 30 copy/pastes a month and there’s a $699/2 yrs license to go beyond that….

  5. thanx peter, now i’m still trying but when i typen“sudo /usr/sbin/ccpdadmin -p LBP1120-CAPT-ver.1.3 -o /dev/usb/lp0”nit tells me: LBP1120 CAPT ver.1.3 can’t find in CUPS Spooler Entry!!nis there a way to manually add that entry?ni’ve tried to look at CUPS and ccpd .conf file but can’t find’m using xubuntu updated to 7.04 Click

  6. fiechter Says:

    Just realised a free one-way sync tool for SharePoint which also handles dates and characters properly

  7. STEVE Lathom Says:

    Use Office 365 Copy To

    This is available if you have SharePoint Online under Office 365. Make sure first that you are no in “classic view”.

    Then select the files you wish to copy
    Click Copy To in the menu
    Select the Destination. You can choose to copy to local file, folder your OneDrive or to another site. You will not be able to copy between site collections.
    OR you can use some tools like gs rich copy 360/terracopy/robocopy to boost up your copying richcopy has features like copying long file path names, copying NTFS file permissions and is not too costly..

Leave a Reply

Please log in using one of these methods to post your comment: Logo

You are commenting using your account. Log Out /  Change )

Google+ photo

You are commenting using your Google+ account. Log Out /  Change )

Twitter picture

You are commenting using your Twitter account. Log Out /  Change )

Facebook photo

You are commenting using your Facebook account. Log Out /  Change )

Connecting to %s

%d bloggers like this: